How do companies fix bad data in their procurement system? Manufacturers and distributors around the world spend time and money working to keep procurement data current. It requires data cleansing, cataloging, codification and data enriching which is not only costly in terms of man hours and systems but also repetitive. Even after spending the time and money, failed or cancelled orders are common which leads to production delays and more money lost.
What is the solution? ISO 8000 quality data. ISO 8000 addresses the quality within a company’s master data and are standards based on the recommendation of the International Standard Board based in Geneva. What are the features that make quality data for the supply chain system?
- Data that produces a clear connection between the product and the correct supplier or manufacturer,
- Data that can be easily validated,
- Data that is ‘portable’ and not locked in a 3rd party licensed software application,
- Data on technical specification that is in a standardized universal format.
ISO 8000 helps company’s produces quality data by:
- Requiring all product numbers to be standardized with a QUIPTM or Quality Identifier Prefix which produces a clear connection between the product and the correct supplier or manufacturer.
- Requiring all technical specifications be standardized in the ISO 22745 format enabling online validation of product numbers and technical specifications without the costly manual input and time to clean and catalog the data.
- Requiring standardized technical specifications to be posted online for ease of access and for the ability to compare products details across different suppliers.
ISO 8000 quality data streamlines the ordering process for purchasing agents by clearly identifying the manufacturer and suppliers while ensuring the product descriptions are validated and accurate. Not only are large and small companies recognizing the benefits of adopting this standard, the Kingdom of Saudi Arabia, as part of their Vision 2030 program, has requested their suppliers to adopt ISO 8000 and comply before 2018. The Kingdom recognizes that product numbers and technical specifications are the key information that flows through the supply chain and in order significantly reduce their procurement costs they must insist on ISO 8000 quality master data from their suppliers
“The process to register a QUIPTM is simple and fast, at www.quiplab.com, for companies who understand the cost-saving benefits of ISO 8000 quality data,” said Justin S. Magruder, President of QUIPLAB. “Companies can upload compliant product technical specifications for free using the ECCMA Technical Specifications Repository or eTSR at http://www.eccma.org/eTSR(or they can use their own online system) and interface with procurement systems for enhanced supply chain management.”
QUIPLABTM are registered trademarks of QUIPLABTM in the United States and many other countries. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. The International Organization for Standardization (ISO) is an international standard-setting body composed of representatives from 163 national standards organizations and headquartered in Geneva, Switzerland.
ECCMA is the Electronic Commerce Code Management Association, a not-for-profit International Association of Master Data Quality Managers established in 1999, to develop and maintain open solutions for Faster – Better – Cheaper access to authoritative master data.
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